2025 Board Meeting Minutes

COPPER STATE HRC BOARD MEETING MINUTES (Amended))

Date/Time: 10/01/2025 Call to order: 1904 HRS Location: ZOOM Meeting

Attending: Michael Wilson (President), Dean Swingle (Vice President), Colin Shepard (Treasurer), Shawn Tierney (Secretary), Jamie Smith (Board Members). Yates Hudson and Bobby Avery (Board Members) excused. Lance Howk.

Read/Correct/Approve Previous Minutes: Minutes of 09/03/2025 approved without objection.

Approval of Agenda: No objections.

Officers Reports:

President: Mike W. acknowledged the effort by many to attend the NAHRA Judge’s Seminar last Monday. He also apologized that the log-in information was not passed to Lance and Ken. He is also prepared with ballots for the election of officers and the change to the by-laws at the Annual Club Meeting next Saturday.
Secretary: Six CSHRC members attended the NAHRA Judge’s Seminar last Monday. This will enable Jamie Smith to recertify and add to our pool of available NAHRA judges. No correspondence was read.
Treasurer: Colin S. communicated that 501c3 non-profit status would not be possible, especially as we are a “dog club.” That status would have allowed donors to claim donations as tax exempt. We will continue as a 501c7 non-profit organization. Colin S. is having issues transferring data from Wells Fargo bank to link up with Quicken accounting software. He reiterated that we should transition to QuickBooks and can get a subscription for $50/year. He is also working with PayPal on dues payments to transfer.

Committee Reports:

NAHRA: Test Chairman, Shawn T., reported that due to preemptive scheduling Chauncey Ranch cannot support our original dates requiring a shift to 13-14 December, 2025. This will cause two of our planned judges to fall out. Members Bob Maloney and Joe Groh worked to bring in two high level NAHRA Judges to replace Jennifer and Debra. Phil Hines, current NAHRA President and Ron Koumaras, NAHRA Board Member, will judge with Dale Harmeyer and Rick Kail. Still need to finalize the contract with Chauncey, coordinate for ducks & pigeons as well as order more ribbons and bird bands. Shawn is working these issues. A discussion came up about up-land birds (pheasant and chukars). Colin S. will help with those but needs a refined number. An inventory of ribbons and ammo will be conducted after the club meeting this Saturday.
UKC/HRC Test: Test Chair, Dean S. announced that HRC has us listed as testing the 9th weekend of the year. This translates that we will have to schedule our test on February 28 – March 1st 2025. We had previously voted for March 7-8. Test will be at Chauncey Ranch. Shawn will post it to Hunt Secretary as such.

Old/Unfinished Business:

Ribbon and Bands Inventory: Update at next meeting.
Shotguns: Lance H. is up to 3 Remington 870 shot guns and still looking for 3 more.
Club Meeting: Club meeting will be held with a training day at the BID ponds starting at 7:30 Saturday October 4th. Issues of the club will be discussed, and two ballot measures voted: Election of Officers and a change to the By-laws that allows electronic voting by the membership. The slate of officers is: President, Mike Wilson; Vice President, Dean Swingle; Treasurer, Colin Shepard. Nominations are still open.

New Business:

Sponsorships: Sponsorship issue was tabled until everyone has a chance to relook the issue.
Gila Bend Training Area: Colin Shepard and Dean have coordinated with the farmer who is enthusiastic to supporting a training area to include a pond. Further coordination is still necessary.
Youth Handlers Program: Jason Platt and Jamie Smith have picked up an initiative with UKC/HRC for youth training and handling. They are researching costs and if “youth protective training” is required.

Meeting Adjourned: 8:15 PM Shawn Tierney, Secretary

Next Meeting: ZOOM: October 29, 7:00 PM. Copper State Hunting Retriever Club

Minutes approved as amended CSHRC Board Meeting October 29, 2025

COPPER STATE HRC BOARD MEETING MINUTES

Date/Time: 09/03/2025 Call to order: 1900 HRS Location: ZOOM Meeting

Attending: Michael Wilson (President), Dean Swingle (Vice President), Colin Shepard (Treasurer), Shawn Tierney (Secretary), Yates Hudson and Jamie Smith (Board Members). Bobby Avery (Board Members) excused. Lance Howk

Read/Correct/Approve Previous Minutes: Unanimously approved the Emergency minutes of 05/1/2025.

Approval of Agenda: Add sponsorship possibilities for the website to New Business.

Officers Reports:

President: Emphasized that we are out of compliance with our By-Laws to have a club meeting in September and we need to vote in new officers for the next two years. Discussion follows to address the issue.
Secretary: Noted contact with the Western Regional Representative of NAHRA to get information on seminars for NAHRA judges to update their credentials. She mentioned that she will ask to get one set up by 20 September if there is enough interest. A list of names was provided to forward to the Rep.
Treasurer: As Colin Shepard is new to the position, no financials or membership status was available at this time. He had a request that the financials be moved from Quicken to QuickBooks. This would facilitate reporting and would cost about $100.00 annually. Additionally, Colin suggested we open our website to sponsorships. He suggested a three-tiered approach (Gold, Silver, Bronze) and the revenue provided would cover the costs of the Zoom, Website and QuickBooks subscriptions. See action in “New Business.’

Committee Reports:

NAHRA: Test Chairman, Shawn Tierney, confirmed that four judges have committed to the December 6&7, 2025 test at Chauncey Ranch. Shawn will request the approval for a sanctioned field test to NAHRA ASAP. The issue of ducks was raised. It is believed we may have enough frozen birds still remaining from the HRC test, however fresh birds are preferred. Previous sources are gone. Colin Shephard took the action to find a more reliable source nearby, but may take a year to establish. Formal contract with Chauncey to come.
UKC/HRC Test: Test Chair, Dean Swingle wanted to confirm dates of March 7&8, 2026 and the venue being Chauncey Ranch. The board unanimously approved both and Dean will coordinate with Chauncey. Dean also has to secure Judges and birds. He also proposed starting a HRC Junior handlers’ program that could lead to the March 2026 hunt test. The board responded positively and he will provide more info. Board Member Jamie Smith indicated she is part of that program and would assist. There was a concern of the cost.
Super Singles: Everyone agreed that it was a resounding success and the early date proved worthwhile.
Old/Unfinished Business:
Ribbon and Bands Inventory: Inventory is low, especially for NAHRA ribbons. No bird bands remain. Shawn will research, with Jamie’s help, venders for both and report back at the nest meeting.
Shotguns: Mike W. sold two of the malfunctioning Mosbergs and Lance H. bought two Rimingtons. They will both continue selling and buying until we have 6 functioning guns again. This is per previous board approval.
Club Meeting: The board discussed the concerns Mike W made about the Annual Club Meeting and Election of officers. It is necessary for 20% of the club membership to vote on the club officers. Therefore, it was decided to expand a training day as a “Preparation for Duck Season” followed by a social with lunch and refreshments provided., the Annual Club Meeting and finally a vote on club officers. The date of October 4th 2025 was selected at the Saturday BID training site. Mike W. and Lance H. will get the word out.

New Business:

Sponsorships: Sponsorship issue as detailed by the treasurer above was agreed to in principle. Colin S. and Lance H. will present a more detailed plan and report back at the next meeting. Switching the financials from Quicken to QuickBooks was unanimously approved by a vote of the board.
Tax Exempt Status: New treasurer Colin S. suggested we move to being a 501c3 tax exempt organization. This would allow us to receive donations. This motion was unanimously approved by a vote of the board.

Meeting Adjourned: 8:02 PM Shawn Tierney, Secretary

Next Meeting: ZOOM: October 1st @ 7pm

CSHRC BOARD MEETING Notes
Date/Time: 07/2 & 8/2025 - 7:00pm – 8:00pm Location: ZOOM Meeting
Called to order at 7:00 PM
Present: 7/2/25: Mike Wilson (President), Shawn Tierney (Secretary), Lance Howk and Colin Shepard
(Board Members at large);
Disscussion:
a. Quarum not achieved.
b. Super Singles: After much discussion on postponement or relocation it was agreed that for Club
morale that it would be a go at Long Park Tank, August 2, 2025.
c. Shotguns: Members agreed that Lance H. can drive on and acquire up to 6 used Remington 870
from a company he knows that can get them for about $200-$250. Mike W. will continue to
dispose of the faulty Mossburgs.
d. Website: Lance H. showed preliminary look at a proposed website. Due to the approval from the
club members on previous meeting Lance purchased the website (domain?) for $30 to be
transferred to the club. Site will cost approximately $14 monthly or $300 for 2 years. Members
approved. Lance H. walked us through the website and the old members present were very happy
with the format and the possibilities. Lance said he’d coordinate with Colin S. to get the links to
set it up for registration for the upcoming Super Singles. https://hawklance.wixsite.com/my-site
e. Finances: Colin S. was coordinating with Steve E. for passing the accounts, both financial and
Google as the new Treasurer. He will also work with Lance for payment links on the new website.
Adjourned: 7:51 PM
Present: 7/8/25 Same as 7/2 add Dean Swingle and Yates Hudson Zoom for Supper Singles.
Disscussion:
a. Quarum achieved but not an announced board meeting.
b. Super Singles:
a. Mike W. recounted all the equipment needed. Trailer located at Board Member Avery’s
place. Wingers, dokkens, and supplies will be brought up by Dean S. Electronics will need
to be charged. Winger will have to be taken from Randy for the event.
b. Mike W. talked to Jason about cooking and what will be need to support that. Jason will
purchase the food for the club. Coffee and donuts for the morning too.
c. Lance showed the updated website with the links for registering and paying for the
Super Singles. With board approval, he will roll it over to the club’s domain. A quorum
being present (kinda) we all agreed. All present agreed that this was the future image of
the Club. Colin S. will work with Lance to fine tune the Super Singles sign-up page.
d. Yates H. has ordered the awards but needs to know where to sent the invoice. Told to
sent it to Colin S. info to Steve E. Where are the participation medals? Trailer?
e. Shawn T. will do final coordination with Dale Harmeyer and Jamie Smith to Judge the
open category.

Adjourned: 7:45 PM