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Board Meeting Minutes

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COPPER STATE HRC BOARD MEETING MINUTES

Date/Time: 06/24/2026 Call to order: 1907 HRS Location: ZOOM Meeting
Attending: Michael Wilson (President), Dean Swingle (Vice President), Shawn Tierney (Secretary) and Yates Hudson
(Board Member).
Read/Correct/Approve Previous Minutes: Minutes of 05/20/2026 are accepted as submitted.


Approval of Agenda: No change


Officers Reports:
1. President: Mike W. recapped that current membership is at 61 paid members. He has purged the roles of
non-paying members known to have moved or passed away. 31 members have yet to respond to pay their
dues. There are, however, 100 members active on the Facebook/Instagram pages.


2. Secretary: NAHRA proposed rule changes were sent to Member Clubs. They are scheduled for a vote on
06/25/2026 and are summarized below.


3. Treasurer: Colin Shepard was unable to attend. Mentioned was the work to amend the By-Laws to allow 501
(c)(3) Tax Exemption status and have the amendment ready for the Annual Meeting in September.


Committee Reports:
1. NAHRA:
a. Mike W. contacted Dr. Grohs and established that he can attended as early as November 14 th 2027,
but no earlier. Shawn T. has agreed to chair the test and it is tentatively set for 14-15 Nov. 2026 at
Buckeye Irrigation District and Cotton Lane (BID Areas). Dean S. will check if Chauncey is available.
b. NAHRA National Board will discuss and likely vote tomorrow (06/25/26) on changes to some titles,
verbiage and rules. Some highlights are Senior Stake (possibly changed to “Master Stake”) will be
included in Regional Tests; Regional qualifiers will receive double (2X) the standard points and
National qualifiers three (3X) times the points; Finally clarifying the new long single land retrieve in
the Hunter Stake will not exceed 100 yards and the long single water retrieve not to exceed 75 yards.


2. UKC/HRC Test: Shawn T. agreed to chair the hunt with promises of support. Date is tentatively March 6 & 7,
2027 (if certified by HRC). Location is the BID Areas, unless Chauncey Ranch can be secured (not likely).


3. Club Meeting: Originally scheduled for September 5, 2026 will now be September 12 th at the Ben Avery
Shooting Facility. The exact location still will have to be refined and Dean S. will coordinate with Ben Avery
for the meeting room. The required Club Meeting will include a financial review, election of At-Large Board
Members as well as the approval of the amended By-Laws are main items on the agenda. There was no
report from the nominating committee (Lance Howk, Jason Platt and Eric Cowell). Board agreed there needs
to be a draw, such as a working dog demo or presentation by Soldier’s Best Friend. This needs broadcasting.


4. Super Singles: Scheduled for August 1, 2026 at Long Tank near Munds Park. Dean S. will be the Event Chair.
A flyer will be sent out to advertise the event. It was agreed to charge $25 per entry and Dokkens will be
used. Yates H. will get the awards supplier information to Dean so they can be ordered. You don’t need to be
a club member, but this is a chance to check out the club and have fun in the field with your dog. Web page
to be updated for info and take payments.


5. Revised Constitution and By-Laws: No report.


6. Poco Dinero Ponds: Dean S. reported that he met with the land manager and representative from AZGF who
stated that AZGF will not, at this time, support the effort. Other support is being solicited.


New Business:
1. Birds: Bird supplier has been found! Club voted to buy 100 ducks over time @ $25 each, for a total $2,500.
40 for the NAHRA test and 60 for the UKC/HRC test. Kander Dufek (?) also currently has 9 ducks available for
$160 and the board agreed to get and freeze them for future events. Dean is the Point of Contact (POC).
2. Youth Hunt: Board agreed to ask Jason Platt to reprise the HRC Youth Hunt.
Meeting Adjourned: 8:15 PM Shawn Tierney, Secretary


Next Meeting: Wednesday, July 15, 2026 – Zoom Copper State Hunting Retriever Club

COPPER STATE HRC BOARD MEETING MINUTES (Amended))

 

Date/Time: 10/01/2025   Call to order: 1904 HRS       Location: ZOOM Meeting

 

Attending: Michael Wilson (President), Dean Swingle (Vice President), Colin Shepard (Treasurer), Shawn Tierney (Secretary), Jamie Smith (Board Members). Yates Hudson and Bobby Avery (Board Members) excused. Lance Howk. 

 

Read/Correct/Approve Previous Minutes:  Minutes of 09/03/2025 approved without objection.

Approval of Agenda: No objections.

 

Officers Reports:

  1. President: Mike W. acknowledged the effort by many to attend the NAHRA Judge’s Seminar last Monday. He also apologized that the log-in information was not passed to Lance and Ken. He is also prepared with ballots for the election of officers and the change to the by-laws at the Annual Club Meeting next Saturday.

  2. Secretary: Six CSHRC members attended the NAHRA Judge’s Seminar last Monday. This will enable Jamie Smith to recertify and add to our pool of available NAHRA judges. No correspondence was read.

  3. Treasurer:  Colin S. communicated that 501c3 non-profit status would not be possible, especially as we are a “dog club.” That status would have allowed donors to claim donations as tax exempt. We will continue as a 501c7 non-profit organization. Colin S. is having issues transferring data from Wells Fargo bank to link up with Quicken accounting software. He reiterated that we should transition to QuickBooks and can get a subscription for $50/year. He is also working with PayPal on dues payments to transfer.

Committee Reports: 

  1. NAHRA:  Test Chairman, Shawn T., reported that due to preemptive scheduling Chauncey Ranch cannot support our original dates requiring a shift to 13-14 December, 2025. This will cause two of our planned judges to fall out. Members Bob Maloney and Joe Groh worked to bring in two high level NAHRA Judges to replace Jennifer and Debra. Phil Hines, current NAHRA President and Ron Koumaras, NAHRA Board Member, will judge with Dale Harmeyer and Rick Kail. Still need to finalize the contract with Chauncey, coordinate for ducks & pigeons as well as order more ribbons and bird bands. Shawn is working these issues. A discussion came up about up-land birds (pheasant and chukars). Colin S. will help with those but needs a refined number. An inventory of ribbons and ammo will be conducted after the club meeting this Saturday.

  2. UKC/HRC Test:  Test Chair, Dean S. announced that HRC has us listed as testing the 9th weekend of the year. This translates that we will have to schedule our test on February 28 – March 1st 2025.  We had previously voted for March 7-8. Test will be at Chauncey Ranch.  Shawn will post it to Hunt Secretary as such.

Old/Unfinished Business:

  1. Ribbon and Bands Inventory: Update at next meeting.

  2. Shotguns:  Lance H. is up to 3 Remington 870 shot guns and still looking for 3 more.

  3. Club Meeting: Club meeting will be held with a training day at the BID ponds starting at 7:30 Saturday October 4th. Issues of the club will be discussed, and two ballot measures voted: Election of Officers and a change to the By-laws that allows electronic voting by the membership. The slate of officers is: President, Mike Wilson; Vice President, Dean Swingle; Treasurer, Colin Shepard. Nominations are still open.

New Business:

  1. Sponsorships: Sponsorship issue was tabled until everyone has a chance to relook the issue.

  2. Gila Bend Training Area: Colin Shepard and Dean have coordinated with the farmer who is enthusiastic to supporting a training area to include a pond. Further coordination is still necessary.

  3. Youth Handlers Program: Jason Platt and Jamie Smith have picked up an initiative with UKC/HRC for youth training and handling. They are researching costs and if “youth protective training” is required.

 

Meeting Adjourned: 8:15 PM Shawn Tierney, Secretary

Next Meeting: ZOOM: October 29, 7:00 PM. Copper State Hunting Retriever Club

Minutes approved as amended CSHRC Board Meeting October 29, 2025

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